Exhibitor Resource Center
Exhibitors and Sponsors: Below is information and links that will help you prepare for the 2018 DDP event coming up in West Palm Beach.
Exhibitors may not set up or tear down outside of the specified times without approval from Show Management
Exhibitor Move In:
Exhibition set up will begin on:
Monday, January 22nd at 10:30am-2:30pm.
All booths must be set and operational by 3:00pm on Monday, January 22, 2018.
Monday, January 22, 2018:
Tuesday, January 23, 2018:
Wednesday, January 24, 2018:
Exhibitor Move Out:
Exhibition break down will begin on:
Wednesday, January 24th at 11:00am-2:00pm.
Your DDP exhibitor space includes:
All 10’x10’ booths will be set with:
- 8’ high grey back drape
- 3’ high grey side rail
- 7”x 44” one-line identification booth sign
You will need to order (NOT included with your booth):
- Audio/Visual services
- Additional furniture
To order any AV for your booth, please order through the our AV Vendor Metro: AV Order Form.
To order any Electric or Internet for your booth, please order through the PGA National Resort and Spa: Electrical and Internet form.
Please see Shepard Exposition Services shipping information, instructions and pricing. All packages must be sent through Shepard Exposition’s Advanced Warehouse, by Tuesday January 16, 2018, to be delivered directly to your booth at the event.
- Shepard Exposition Services will start accepting packages on Monday, December 25, 2017.
- The deadline for advanced shipping to the warehouse is Tuesday, January 16, 2018.
- If you miss the advanced shipment deadline of January 16, 2018, Shepard will accept packages at the warehouse until Tuesday, January 22, 2018, however, a late fee may apply. This is the last day freight can arrive to advanced warehouse with guarantee of delivery to booth for exhibitor move-in.
Shipping to Advance Warehouse:
Please ship any booth material shipments to the Advance Warehouse - Shipping Label.
First day freight can arrive without a surcharge: December 22, 2017
Last day freight can arrive without a surcharge: January 16, 2018
Shipping Direct to Show:
If you have missed the Advance Warehouse Shipment deadline (January 16, 2018), please use the Direct to Show Label.
Packages must not be delivered direct to show prior to: January 22, 2018 at 8:00am.
As part of our customer service to the exhibitors, please send the tracking numbers for any boxes/booths shipped to the Shepard Advanced Warehouse. Our show management team will help track packages on-site should any issues or delays arise.
Please complete the exhibitor shipment tracking form and email to your operations contact by Monday, January 15th.
You are entitled to a certain number of complimentary registration passes per your agreement. If you are unsure how many passes you have used or what comes with your package, please contact Krishna Patel (Krishna.Patel@KNect365.com).
Your Complimentary Passes:
To register your passes, please use the Exhibitor Registration Portal below:
- Enter the full contact details of each of your attendees and click submit to complete the registration.
- You will need to go back to the link above for each attendee's registration.
- Please do not exceed your allotted number of passes, please refer to your sponsorship agreement for your number of allotted passes.
- Speakers will automatically be registered, so please do not use your allotments to register speakers.
- If you have any changes to your registered passes, please email these changes to Krishna.Patel@KNect365.com.
As a partner, you are entitled to purchase additional passes at a group discount. To inquire about purchasing additional passes, please contact Sarah Scarry in our Group Sales Department. Sarah.C.Scarry@knect365.com or 646-220-6655
Reserve your Room at DDP
Our team has prepared a block of discounted hotel rooms to make your visit to West Palm Beach both stress-free and cost-effective. Please book your hotel room by visiting the reservation website. Please refer to your contract to see how many hotel rooms you are allotted within your sponsorship.
PGA National Resort & Spa
400 Avenue of Champions
Palm Beach Gardens, FL 33418
Customer Service: 1-888-758-0945
Room Block Rate: $275/night + tax - Room Block Cut-Off Date: December 28, 2017 or until the block is full
To Reserve Your Room: Reservations may be called in directly to the Reservations Department at 1-888-758-0945, weekdays from 8:00 AM until 8:00 PM and weekends from 9:00 AM to 5:30 PM.
Please reference KNect 365 Drug Delivery Partnerships or the block code: 02032018IR when booking to be included in the room block
General questions about the service kit, registration, or event logistics:
For questions about your specific sales contract or marketing add-ons:
Senior Business Development Manager, Life Sciences